Reservations for conference rooms at TUI Belgium easily managed in Ultimo
TUI Belgium is a travel agency that is part of the TUI Group. They use Ultimo Facility Management for their branches in Oostende and Zaventem. Mainly to manage reservations of conference rooms.
Better service for the end-user
During the busiest times about 2,000 people use the company’s facilities. Previously, TUI Belgium used an Excel file to manage reservations. Employees could phone in or e-mail a request. Now the user-friendly software by Ultimo takes centre stage for the reservation of conference rooms. But also catering and any modifications in the requests can be arranged and managed in Ultimo. It is even possible for employees to submit their requests themselves using the Self-Service portal.
Results achieved by TUI Belgium:
- Employees can use the Self-Service portal for requests.
- Employees can see the availability of conference rooms and catering before making a reservation.
- All the back office has to do is validate the requests, improving their workload.
- Improved collaboration, communication and expectations
- Increased efficiency
- Operational excellence
- A standardized way of working, which is key for the Operational Excellence program
- Higher availability of assets and a safe workplace
- Better cost control, OPEX as well as CAPEX